Eastern Ad-Hoc Budget Committee
Draft Minutes
July 15, 2009
Connecticut Room, Gelsi-Young Hall
Attendance: Dave Bachand, Patricia Banach, Karyl Bulmer, Dennis Hannon, Drew Hyatt, Kristin Jacobi, David Mariasi, Diane Moore, William Newell, Elsa Nunez, William Salka, John Sweeney
Absent: Grace Enggas, Pat Christadore, Douglas Lussier, Dimitrios Pachis, Michael Pernal, Bruce Tyler
Meeting commenced at 9:00 am
Motion to accept the minutes of the previous meeting (W. Salka, D. Moore - Passed)
State Budget Update & Governor’s Directive
- Not much progress has been made on the state’s budget
- By executive order, the Governor can operate through July 31
- Money has not been allocated to many grants including the CAPS program
- The other CSUs have been hit harder by the Retirement Incentive Plan
- Governor Rell issued Executive Directive #3, which direct agencies to curtail spending and cease printing materials not required by federal or state mandates.
- Governor Rell issued Executive Order #27 regarding rehired retirees
Savings Update
- 126 of the 203 budget indexes returned at least 10% of their funding at the end of FY09. This represents 62% of all accounts.
- Copier expenses will be cut by $68k by consolidating office machines
- Busses have been renegotiated for Athletics to lower the per mile charge. This should save us $10-18k
We’re continuing to work on Work$mart and office supplies savings
- Technology will be changing the mode of sharing resources
- Overtime savings from not having commencement and having to make the campus commencement ready has been reduced by $54k over last fiscal year
Draft Budget Process
- Departments have been given 60% of their FY09 allocation.
- Vice Presidents will discuss with their departments their needs and compromises and submit their recommendations.
- Vice Presidents will be able to request equipment from old bond fund money for now.
- Departmental budgets will be finalized when we have a state budget or at the start of the academic semester, whichever comes first.
CSU Distribution Changes
- A proposal is going before the Board of Trustees on Thursday, July 23 to change the CSU general fund distribution methodology
- The distribution will be based on FY2009 enrollment levels so we’re not competing for students in order to get more funding
- The model also looks at 3rd week actual enrollment rather than estimated enrollment
- A copy of the Staff Report from the Finance and Administration Committee along with the proposed Resolution were distributed
Other Items
- The Chancellor has pulled back all spending plans and has come up with a different strategy to present them to the Board of Trustees.
- Because of the demand for on-campus housing, we have added 40 beds to Mead and reserved rooms at the Best Western
- AVP Sweeney will check with Financial Aid about applying for the TEACH Grant.
- Students are interested in it and we could receive $4k per year, per student.
- Next meeting will be Monday, August 24 at 2:00 in the Connecticut Room, Gelsi-Young Hall
- Meeting adjourned at 10:30 am
Respectfully submitted,
Karyl Bulmer, Assistant Bursar for Student Accounts