Unauthorized Purchases

Goods or services identified upon delivery as not related to a properly authorized purchase order or personal service agreement may be refused and/or returned to the vendor. If accepted, payment for such unauthorized purchases may be the personal responsibility of the ordering individual, including restocking fees, if applicable. Unauthorized purchases made via a P Card may also be the personal responsibility of the purchasing individual. If a purchase is identified as non-conforming to procedures, or unauthorized, the end-user will be required to submit to the Procurement Services Department and his or her supervisor a written explanation of the circumstances leading to the purchase and an explanation for the lack of prior approval. The end-user's supervisor will be required to provide to the Procurement Services Department a statement of action to be taken to prevent future unauthorized purchases. Payments due the vendor will be halted and goods received will be held pending resolution. Department Heads, Deans or Directors of employees who repeatedly initiate unauthorized purchases will be made aware of the repeated offenses via a letter from the Procurement Services Department.