The Direct Pay Voucher

The Direct Pay Voucher may be used when the following conditions are met:

1. The contract period is less than one year;
2. The contract does not qualify as an employer/employee relationship as defined by State and federal law or does not involve teaching a credit bearing class (Adjunct Faculty Rules);
3. The contract is not with a state employee; and
4. The contract is not for temporary office assistance.

The following requirements apply to use of the Direct Pay Voucher:

1. All expenses for which reimbursement has been requested must be itemized on the Voucher, and any individual expense for which reimbursement of over $25.00 for which reimbursement is sought must be supported by receipts;
2. If payment is required on a specific day or immediately after an event, this information must be set forth at the top of the Voucher.

(Note: Accounts Payable should be notified ten (10) business days prior to the date upon which the payment check is required. It is the responsibility of the requesting department to notify Accounts Payable if the scheduled event does not occur and to return the
check).

The voucher form must be approved by the authorized budget authority and/or department head and forwarded to Accounts Payable for payment.