Direct Pay Policy

The Request for Payment Form may be used to process the following:

• Dues and memberships
• Subscriptions
• Game Officials for individual athletic events.
• Cooperating Teacher stipends
• Employee reimbursement items $100.00 or less (sales tax and alcohol purchases are not reimbursable).

*Emergencies:
1. Most emergency purchases can be channeled through the normal Requisition/purchase order process. The Purchasing department must be contacted as soon as possible so that paperwork can be expedited.
2. In the case of a true emergency that arises either when the Purchasing department, or the University is closed:
Ex: Weekends, after 5:00 PM Monday through Friday and Holidays
An invoice attached to a Request for Payment form will be accepted to expedite vendor payment.

*The determination of whether an emergency exists is made by the University's VP of Finance or his/hers designee on a case-by case basis. Should an emergency exist "…by reason of extraordinary conditions or contingencies that could not reasonably be foreseen and guarded against, or because of unusual trade or market conditions," [C.G.S. 10a-151b© Exhibit A.]

The Requisition and Purchase Order process must be used for all other purchases, including but not limited to:

• Supplies (Other than those purchased through the on-line system).
• Equipment
• Vehicles
• General Repairs and Maintenance
• Architectural, Engineering and other similar professional services
• Advertising
• Promotional items

REV9/2013