Eastern Connecticut State University
J. Eugene Smith Library
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Circulation Policies
  • All patrons must present their validated ID when charging out library materials.
  • Loan periods for library materials are as follows:
Type of material
Circulating books and kits
28 days
14 days
Reserve items
(as determined by professor)




  • Fines for overdue materials are as follows:
Type of material
Books and kits
Ten cents ($.10) per day per item
One dollar (1.00) per day per item
Reserve items
Two dollars ($2.00) per hour/day depending on type of reserve




  • Replacement costs will be levied on any item which has not been returned after an overdue notice has been sent.
  • The library reserves the right to recall items in demand after two weeks.
  • Items in circulation may be reserved (placed on hold) by a patron in good standing.
  • Patrons may renew items two times, providing there are no holds on the items, before they must return them. Renewals may be requested by telephone.
  • The maximum number of items which can be checked out at any one time:

Number of items
CSU students
All other borrowers





  • Reserve items may not be renewed.
  • Reserve items circulate on a "first come, first served" basis.
  • Patrons are restricted from borrowing when their fines have exceeded $10.00.
  • Periodicals and reference materials do not circulate. The library provides coin-operated copiers for purposes of reproduction.

Community Borrowers

Residents of the State of Connecticut who are at least 18 years old who are not affiliated with ECSU may fill out an application for an ECSU Community Borrower Card at the Circulation Desk.  Alumni who have graduated from ECSU, regardless of state of residence, may also apply for a Community Borrower Card.  Alumni are entitled to the same privileges as Community borrowers.

Smith Library issues Community Borrowers Cards at no charge to persons who want to borrow books and other materials on a regular basis.  The card will expire every 12 months at which time Library staff will re-verify the cardholder’s mailing address and phone number and collect any outstanding fines.  Once that is done, the card will be renewed for another 12 months.
As part of the application process, Smith Library staff will verify the applicant’s identity, age and permanent address.  A Connecticut driver’s license or state identification card are the best means to verify this information, although the Access Services librarian may accept alternate forms of proof, such as a passport for identity or a current utility bill for permanent address.  Library cards from other libraries, credit cards, and store shopping cards are not sufficient proof of identity and address to get a Community Borrower’s Card.

Smith Library will provide a Community Borrower Card with a barcode number to identify the account of each approved applicant.  The Community Borrower Card has a signature stripe but will not have the cardholder’s picture on it.  Community borrowers will need to present a picture ID to Library staff with their Community Borrower Card to obtain borrow library materials.  The Community Borrower Card and its associated privileges at Smith Library are not transferable to any other person.  By accepting and signing the Community Borrower Card the applicant is accepting and agreeing to adhere to Smith Library’s policies.

Please note that Smith Library interlibrary loan staff will not accept interlibrary loan requests from community borrowers or alumni. Interlibrary loan is a very costly service to provide and is limited to faculty, staff, and currently enrolled students of ECSU.  In Connecticut many town libraries provide ILL service for town residents.   CCSU, SCSU and WCSU libraries will not accept CONSULS requests or loan books and other materials to ECSU community borrowers, although each of these libraries may have their own community borrower program.

Community borrowers and alumni may access the Library’s academic research databases on site by means of six public access computers in the Library, but will not have off-site access due to license restrictions imposed by the database providers.  Some of the databases that Smith Library offers from iConn, Connecticut’s Digital Library Project, may be accessible to Connecticut residents through their local town library.


Smith Library will loan a maximum of 10 general circulation books to community borrowers for 28 days.  Borrowers can renew these materials two times, in person or on the telephone, for 28 days each time.  The Library loans videotapes and DVDs (a maximum of three at any one time)to community borrowers for 14 days, no renewals.  Community borrowers are limited to three music CDs at any one time with a loan period of 28 days and two renewals allowed.

The Library’s course reserve collection consists of Library materials and ECSU faculty members’ personal materials that are assigned reading, viewing, or listening for students enrolled in specific ECSU classes.  Community borrowers may not remove reserve items from the Library regardless of the reserve loan period granted to enrolled ECSU students.  Reference collection materials and periodicals (either print or microform) do not circulate to any borrower.

Community Borrower Cards are non-transferable. ( e.g. The Library does not loan books to high school students using their parent’s Community Borrower Card.)